Children Under the Age of Thirteen
The Foundation does not knowingly collect personally identifiable information as defined below (“PII”) from children under the age of thirteen. If you are under the age of thirteen, DO NOT PROVIDE ANY INFORMATION ABOUT YOURSELF TO US, SUCH AS YOUR NAME, ADDRESS, TELEPHONE NUMBER, E-MAIL ADDRESS OR ANY AVATAR, SCREEN NAME OR USER NAME YOU MAY USE. If a child under the age of 13 wants to use the Foundation’s website, a parent or guardian of that child should contact the Foundation and provide the required verifiable consent before permitting your child to access our website. If we learn we have collected or received PII from a child under 13 without prior verification of parental or guardian consent, we will delete that information. If you believe we might have any information from or about a child under 13 without verified parental consent, please contact us at firstname.lastname@example.org or The Edmund F. Maxwell Foundation, PO Box 5548, Seattle, Washington 98155-0548. We will permit you to review the Personal Data we have received prior to our destruction of it.
Collection of your Personal Information
The Foundation may collect personally identifiable information (PII) submitted by you or on your behalf in connection with your scholarship application. PII is information that identifies you. Unique identifiers, such as your social security number and the combination of your first and last names with your date of birth are examples of PII. The Foundation will receive PII, such as, but not limited to, your:
- E-mail address
- Phone numbers
- SAT and ACT scores
- Class rank and grades
- High school and college transcripts
- High school activities and awards
- Work history
- College of choice
- College student identification number
- Financial need, college expenses and other available financial aid, as determined by the colleges to which you have applied.
Use of your Personal Information
The Foundation collects and uses your PII to (a) review and evaluate your scholarship and scholarship renewal applications; (b) provide scholarship funds to the college of your choice on your behalf if you are granted a scholarship; (c) communicate with you and your college; and (d) operate the Foundation’s scholarship program.
The Foundation may also use your PII to inform you of events sponsored by the Foundation and to improve the operation of the Foundation’s scholarship program. The Foundation may also contact you via surveys to conduct research about your opinions regarding the operation of the Foundation website, the application process or o new services the Foundation may provide.
The Foundation does not sell, rent or lease applicant lists or information collected on the Foundation website to third parties.
The Foundation may share your information with trusted partners to help perform statistical analysis, send you email or postal mail, provide applicant and scholar support, or arrange for payment of scholarships. These unrelated third parties are contractually prohibited from using your PII except to provide these services to the Foundation or the scholar whose information is disclosed.
The Foundation may disclose your PII, without notice, if required to do so by law or in the good faith belief that such action is necessary to: (a) comply with legal requirements such as required tax filings by the Foundation, subpoenas or court orders; (b) protect and defend the rights or property of the Foundation; or, (c) act under exigent circumstances to protect the personal safety of you, other users of the Foundation’s website, or the public.
Security of Your PII
The Foundation diligently secures your personal information from unauthorized access, use, or disclosure. The methods used by the Foundation to secure your personal information include:
- Encryption of all traffic between applicants and parties necessary to administer the scholarship program using SSL protocol or similar encryption tool.
- Limiting access to applicant information to the Foundation’s Trustees, the website administrator, the Charitable Administrators, and other employees or volunteers who must access your PII to complete their duties.
Changes to this Statement
Accessing Links Through the Foundation’s Website
The Foundation may in the future provide links to websites owned and operated by unrelated third parties. The Foundation encourages you to review the privacy statements of websites you choose to link to (if any) from the Foundation website so that you can understand how those websites collect, use and share your information. The Foundation is not responsible for the privacy statements or other content on websites outside of the Foundation website and shall not be liable for any damages that may occur as the result of the use of links to websites owned and operated by unrelated third parties.
The Edmund F. Maxwell Foundation
PO Box 5548
Seattle, Washington 98155-0548
Effective as of August 31, 2017